Tender Management

Session -1

Understanding Contract Law principles with regard to Tender

Contract/Formation of Contracts

• Contracts
• Offer or Proposal
• Rejection of an offer / Counter offer.
• Acceptance
• Consideration

Session -2

Tender Basics

• Definition of Tender
• The competitive bidding process
• Two Step Sealed Bidding
• Terms and Definitions
• Types of Tender
• E- Tendering
• RFP, RFQ and ITB
• EOI
• Tendering Law ( Case Study)

Session -3

Tender Process Management

• Tender Planning
• Types of Tender
• Contents of Tender
• Pitfalls to avoid when drafting SOW
• Steps involved in Tender Process
• Tender Documents
• Evaluation of Tender
• Finding a Competent Contractor
• Negotiations
• Award

Session 4

Understanding Bid from the Sellers Perspective

• How to write a powerful proposals
• Evaluate Proposals
• Understand Proposal Management
• Understand Cost Benefit Analysis
• Tips for Preparing Proposal that Win Contracts.
• Best Practices in developing proposals

Session -5

Contracting Pricing Arrangements-

• Fixed Price Contracts
• Cost Reimbursable Contracts
• Contract Incentives
• Cost plus incentive fee
• Cost plus award fee
• Time and Materials contracts
• Selecting best contract type

Session -6

Contracting Methods

• Contracting Methods
• Simplified Methods
• Formal Competitive Methods
• Sealed Bidding
• Key steps in Source Selection
• Reverse Auction

Session -7

Commercial Terms/Clauses in a Tender

• Letter of Credit
• Comfort letter
• Tender Bond/Guarantee
• Performance Guarantee
• Parent Company Guarantee
• Advance Payment Guarantee

Session -8

International Best Practices in dealing with LOI,MOU and NDA

• Letter of Intent/Award
• Memorandum of Understanding
• Non -Disclosure Agreements

Session -9

Understanding Clauses which deal with Contractual Risk  in a Tender document – How to minimize and transfer the risk

• Indemnity
• Limitation of Liability/Total Liability Cap
• Third Party Liability
• Force Majeure
• Damages, Liquidated Damages/ Penalty
• Consequential Damages
• Negligence/Gross Negligence and Willful misconduct
• Exclusive Remedy Provisions
• Governing Law