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Tender Management

overview
  • The two day workshop on Understanding & Managing the Tender Process will provide participants a powerful insight on how to prepare and evaluate tenders and how to submit proposals in response to a tender.
  • The workshop will also highlight on the step by step process in Tender Management right from tender planning to Award phase.
  • The workshop will allow participants to recognize clauses which deal with contractual risks in a tender document and understand when a tender document becomes a contract helping the participants understand their rights as an Client (employer) and Contractor.
  • The workshop is specifically designed to expose participant’s to the whole gamut of tendering from both buyer and seller perspective.
target audience

Bid Managers, Contract Managers, Contract Administrators, Contract Analysts and Engineers. Anyone involved in the preparation, evaluation and management of commercial invitations to tender, requests for bids and proposals and contracts for the purchase of services, materials or equipment

course details
COURSE DURATION LANGUAGE CERTIFICATE
2 Days English DISS Certificate
  *Please notify us if an interpretation is required  
course benefits/progression opportunities
Course objectives

By end of this course, delegates will be able to –

  • The requisite knowledge in order to operate their tender process with the highest levels of accountability and governance.
  • Both buyer and seller perspective in Tendering and submitting proposals.
  • Legal rights of parties at the Tender stage.
  • Commercial terms frequently used in a Tender document and the contractual clauses that deal with transfer of risks.
  • The practices and procedures of governing tendering including: issuing, receiving and evaluation.
  • Expose participants to international best practices in dealing with LOI, MOU and NDA
course outline
DAY 1Day 2

Session -1

Understanding Contract Law principles with regard to Tender

Contract/Formation of Contracts

  • Contracts
  • Offer or Proposal
  • Rejection of an offer / Counter offer.
  • Acceptance
  • Consideration

Session -2

Tender Basics

  • Definition of Tender
  • The competitive bidding process
  • Two Step Sealed Bidding
  • Terms and Definitions
  • Types of Tender
  • E- Tendering
  • RFP, RFQ and ITB
  • EOI
  • Tendering Law ( Case Study)

Session -3

Tender Process Management

  • Tender Planning
  • Types of Tender
  • Contents of Tender
  • Pitfalls to avoid when drafting SOW
  • Steps involved in Tender Process
  • Tender Documents
  • Evaluation of Tender
  • Finding a Competent Contractor
  • Negotiations
  • Award

Session 4

Understanding Bid from the Sellers Perspective

  • How to write a powerful proposals
  • Evaluate Proposals
  • Understand Proposal Management
  • Understand Cost Benefit Analysis
  • Tips for Preparing Proposal that Win Contracts.
  • Best Practices in developing proposals

Session -5

Contracting Pricing Arrangements-

  • Fixed Price Contracts
  • Cost Reimbursable Contracts
  • Contract Incentives
  • Cost plus incentive fee
  • Cost plus award fee
  • Time and Materials contracts
  • Selecting best contract type

Session -6

Contracting Methods

  • Contracting Methods
  • Simplified Methods
  • Formal Competitive Methods
  • Sealed Bidding
  • Key steps in Source Selection
  • Reverse Auction

Session -7

Commercial Terms/Clauses in a Tender

  • Letter of Credit
  • Comfort letter
  • Tender Bond/Guarantee
  • Performance Guarantee
  • Parent Company Guarantee
  • Advance Payment Guarantee

Session -8

International Best Practices in dealing with LOI,MOU and NDA

  • Letter of Intent/Award
  • Memorandum of Understanding
  • Non -Disclosure Agreements

Session -9

Understanding Clauses which deal with Contractual Risk  in a Tender document – How to minimize and transfer the risk

  • Indemnity
  • Limitation of Liability/Total Liability Cap
  • Third Party Liability
  • Force Majeure
  • Damages, Liquidated Damages/ Penalty
  • Consequential Damages
  • Negligence/Gross Negligence and Willful misconduct
  • Exclusive Remedy Provisions
  • Governing Law
Course methodology

The trainer will deploy a full range of lively and interactive training methods, including exercises, case studies, practice sessions and group discussions. This program is designed to help you understand tender management right from the planning stage to closure. You will be exposed to legal and regularly framework of procurement process, how to determine the rules and structure of the process, including how to select the Most Economic and Advantageous Tender (MEAT).

COURSE TYPE: WEBINAR
DATEDAYQATAR TIME
1-2 Nov 21Mon-Tue09:00-15:00
1-2 Dec 21Mon-Tue09:00-15:00
Not sure? Request a call!
TESTIMONIAL

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Meet THE INSTRUCTORS
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